Information obligation acc. to Art. 12, 13 et seq. GDPR

1. Name and address of the controller

Your contact partner acting as controller within the means of the European General Data Protection Regulation ("GDPR") and other national data protection provisions of the member states as well as other data protection provisions is:

Schülke & Mayr GmbH
Robert-Koch-Str. 2
22851 Norderstedt
Germany

Tel.: +49 40 52100-0
Fax: +49 40 52100-318
Email: info@schuelke.com

Representative: Christian Last

VAT Identification No.: DE 812065369
Commercial register: District court Kiel HRB 3821 NO

(hereinafter referred to as "we", "us" or "our")

2. Name and address of the data protection officer

The protection of your personal data is of outmost importance for Schülke & Mayr GmbH. To express this importance, we have commissioned a privacy and data security consulting firm to take on these key issues. Our data protection officer also comes from this very experienced group of experts. We are advised by:

MAGELLAN Lawyers
Galileiplatz 1
81679 Munich
Germany
www.magellan-datenschutz.de

Please contact our data protection officer of MAGELLAN Lawyers in all matters relating to data protection and data security directly:
E-Mail: datenschutz_schuelke@magellan-rechtsanwaelte.de (MAGELLAN Lawyers Germany) / Tel.: +49 40 52100-0 (schülke Central Germany)

3. General information concerning data processing

a. Scope of processing personal data

Generally, we process your personal data only insofar as this is necessary for the performance of our services. Your personal data is generally only processed based on your consent. An exception applies to cases in which prior consent cannot be obtained due to practical reasons or the processing of your personal data is permitted by law.


b. Legal basis for data processing

Insofar as we obtain your consent for the processing of personal data, Art. 6 (1) lit. a GDPR provides as legal basis.

In case the processing of personal data is necessary for the performance of a contract which the data subject is party, Art. 6 (1) lit. b GDPR provides as legal basis. This also applies to processing in order to take steps prior to entering into a contract.

Insofar as processing of personal data is necessary for compliance with a legal obligation to which we are subject, Art. 6 (1) lit. c GDPR provides as legal basis.

In the event that vital interests of you or another natural person require the processing of personal data, Art. 6 (1) lit. d GDPR provides as legal basis.

If the processing is necessary for the protection of a legitimate interest of us or a third party and if your interests, fundamental rights and freedoms do not override the aforementioned interest, then Art. 6 (1) lit. f GDPR provides as legal basis for the processing.

c. Data erasure and storage duration

Your personal data will be erased or restricted as soon as the purpose of the storage has lapsed. Provided that it is foreseen by the European or national legislator in EU regulations, laws or other regulations to which we are subject the data may moreover be stored. Restriction or erasure of the data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for conclusion of a contract or fulfillment of the contract.

4. Provision of the website and creation of log files

a. Legal basis for data processing

The legal basis for the processing of your personal data in the context of the provision of the website and the creation of log files is Art. 6 (1) lit. f GDPR.

b. Purpose of data processing

The temporary storage by us of your personal data is necessary to enable the website to be delivered to your computer. For this, your personal data must be stored for the duration of the session.

The storage of your personal data in log files is done to ensure the functionality of the website. In addition, your personal data serves to optimize the website and to ensure the security of our information technology systems. An evaluation of your personal data for marketing purposes does not take place in this context.

These purposes also form the basis of our legitimate interest in the data processing acc. to Art. 6 (1) lit. f GDPR.

c. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose for which it was collected. Where your personal data is recorded for the purpose of providing the website, this will happen as soon as the relevant session has ended.

In the case of storing your personal data in log files, these will be erased after thirty-one days at the latest. An additional storage is possible. In this case, your personal data is erased or alienated, so that an assignment of the calling client is no longer possible.

d. Objection and rectification option

The collection of your personal data for the provision of the website and the storage of your personal data in log files is necessary for the operation of the website. Consequently, you have no right to object.

5. Use of cookies

a. Legal basis for data processing

The legal basis for the processing of your personal data in the context of the use of technically necessary cookies is Art. 6 (1) lit. f GDPR.

b. Purpose of data processing

The use of technically necessary cookies serves to simplify the use of our website. Some features of our website cannot be offered without the use of cookies. For these, it is necessary that your web browser is recognized even after a page break. The user data collected through technically necessary cookies will not be used to create user profiles.

Our legitimate interest in the processing of your personal data pursuant to Art. 6 (1) lit. f GDPR.

c. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the processing; this is especially the case when cookies are deactivated.

d. Objection and rectification option

Cookies are stored on your computer and transmitted from the computer to our website. Therefore, you also have full control over the use of cookies. By adjusting the settings in your web browser, you can disable or restrict the transmission of cookies. Already stored cookies can be erased by you at any time. This can also be done automatically. If cookies are disabled for our website it may not be possible to fully use all the functions of the website.

6. Newsletter

a. Legal basis for data processing

The legal basis for the processing of your personal data in the context of mailing the newsletter is Art. 6 (1) lit. a GDPR where consent has been obtained or as a result of the sale of goods or services, the statutory authorization of § 7 (3) Act Against Unfair Competition (UWG).

b. Purpose of data processing

The collection of your personal data is for the purpose of mailing the newsletter to you. The purpose of the processing your personal data by mailing the newsletter to you is for the purpose of promoting the sale of goods or services.

c. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the processing. Your personal data is therefore stored as long as the subscription to the newsletter is active.

d. Objection and rectification option

You can cancel the subscription to the newsletter at any time. For this purpose, there is a corresponding link in each newsletter. Termination of the subscription also enables revocation of consent.

7. Registration

a. Legal basis for data processing

The legal basis for the processing of your personal data in the context of the registration for the purpose of obtaining safety data sheets and technical data sheets in the field of specialty chemicals via https://www.schuelke.com/de-de/register/index.php is Art. 6 (1) lit. b GDPR.

The legal basis for the processing of your personal data in the context of the registration for the purpose of obtaining photos, lectures, videos, participant confirmations and feedback at pharma club events via http://www.pharma-club.de/pharma-club/ is Art. 6 (1) lit. b GDPR.

The legal basis for the processing of your personal data in the context of the registration for the purpose of obtaining photos, lectures, videos, participant confirmations and feedback at hygiene club events via https://www.hygiene-club.com/hygiene-club/ is Art. 6 (1) lit. b GDPR.

b. Purpose of data processing

Your registration allows you to easily send and receive information material and safety data sheets on our products or photos, lectures, videos, participant confirmations and feedback on events via an online account. The processing of your personal data during registration is therefore necessary to fulfill a contractual obligation between you and us or to carry out pre-contractual action.

c. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of their processing. This is the case during the registration process for the performance of a contract or for the performance of pre-contractual measures if your personal data are no longer necessary for the performance of the contract. Even after the conclusion of the contract, there may be a need to store personal data of the contracting party in order to comply with contractual or legal obligations.

d. Objection and rectification option

You have the option to cancel the registration at any time. You can let the personal data stored about you be changed at any time. If your personal data is necessary for the fulfillment of a contract or for the execution of pre-contractual measures, a premature erasure of your personal data is only possible where erasure is not contrary to contractual or statutory obligations.

8. Contact form and contact by e-mail

a. Legal basis for data processing

The legal basis for the processing of your personal data, which is transmitted in the event of contact by you via the contact form or by e-mail, is Art. 6 (1) lit. f GDPR. If the establishment of contact via the contact form or by e-mail aims to conclude a contract Art. 6 (1) lit. b GDPR is an additional legal basis for the processing. If the contact relates to pharmaceutical, medical device, biocidal, chemicals, cosmetics or product liability law Art. 6 lit. c GDPR is an additional legal basis for processing.

b. Purpose of data processing

The processing of your personal data in the case of contact via the contact form or by e-mail is necessary to process the contact request.

c. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the contact request. For the personal data sent via the contact form or by e-mail this is the case when the conversation with you has ended. The conversation ends when it can be inferred from the circumstances that the matter in question has finally been clarified between you and us. In the case of processing on the basis of medical law, medical product law, biocidal law, chemicals law, cosmetics law or product liability law matters, the personal data must be stored for up to 10 years until there is no retention obligation due to drug law, medical product law, biocide law, chemicals law, cosmetics law or product liability law.

d. Objection and rectification option

You have the opportunity to object at any time to the processing of your personal data in the context of contacting us via the contact form or by e-mail at any time in the future. In such a case, the conversation between you and us cannot continue. All personal data stored in the course of contacting will be erased in this case. In the case of processing on the basis of pharmaceutical, medical product, biocidal, chemical, pharmaceutical, cosmetic or product liability law matters, such a right of objection does not exist.

9. Web tracking and web analysis by Google Analytics

a. Handling of processing

This website uses Google Analytics, the web analysis service of Google Inc. (hereafter "Google"). Google Analytics uses so-called "cookies", text suggestion files, which are stored on your computer and which allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, your IP address will be shortened by Google beforehand within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator. The IP address provided by Google Analytics as part of Google Analytics will not be merged with other Google data.

b. Legal basis for data processing

The legal basis for the processing of your personal data is Art. 6 (1) lit. f GDPR.

c. Purpose of data processing

The processing of your personal data enables us to analyze your browsing habits. By analyzing the obtained data we are able to compile information about the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. These purposes also form the basis of our legitimate interest in the processing of your personal data pursuant to Art. 6 (1) lit. f GDPR. Anonymizing your IP address takes adequate regard of your interest in the protection of personal data.


d. Duration of storage

Your personal data will be erased as soon as it is no longer needed for our aforementioned purposes. In our case, this is the case after 14 months.

e. Objection and rectification option

Users of this website who do not wish their data to be captured by Google Analytics may install the browser add-on to deactivate Google Analytics. This add-on tells the Google Analytics JavaScript (ga.js, analytics.js and dc.js) which is running on websites not to allow information to be sent to Google Analytics.

If you wish to deactivate Google Analytics visit this site and install the add-on to deactivate Google Analytics for your browser. More detailed information about how to install and uninstall the add-on can be found in the relevant help resources for your browser.

Browser and operating system updates may result in the deactivation add-on no longer working as envisaged. Further information about managing add-ons for Chrome can be found here. If you do not use Chrome, ask your browser's manufacturer directly whether add-ons work properly in the browser version that you use.

The latest versions of Internet Explorer occasionally load the add-on to deactivate Google Analytics after data has been sent to Google Analytics. If you use Internet Explorer, therefore, cookies are installed on your computer by the add-on. These cookies ensure that any kind of data that is captured is immediately erased by the server collecting it. Make sure that third party cookies are not deactivated for Internet Explorer. If you delete your cookies, these cookies will be put back again within a short time by the add-on to ensure that your Google Analytics browser add-on continues to work fully.

The browser add-on to deactivate Google Analytics does not prevent data from being sent to the website or to other web analytics services.

For more detailed information concerning the terms and conditions of use and data protection, see

http://www.google.com/analytics/terms/de.html or https://support.google.com/analytics/answer/6004245?hl=de.

IP anonymization is activated on this website.


10. Social media usage

a. Legal basis for data processing

Insofar as we obtain your consent for the processing of personal data, Art. 6 (1) lit. a GDPR provides as legal basis.

b. Purpose of data processing

The processing of your personal data allows us to analyze your social media usage. We are able to compile information about the use of the individual components of our page by evaluating the data obtained. This helps us continuously improving our Facebook, Instagram, YouTube and Google+ page and its usability.

c. Duration of storage

Your IP address and the name of your internet service provider, which we only store for security reasons, will be deleted after seven days. Furthermore, we will delete your personal data as soon as the purpose for which we have collected and processed the data ceases to apply. Beyond this point in time, data is only stored if this is required by the laws, regulations or other legal provisions of the European Union or of a Member State of the European Union to which we are subject.

d. Right to object and removal possibility
Since data collection via the plug-in only takes place when you click on it, you can only revoke your one-time consent to data collection insofar as you no longer click on the plug-in and therefore no longer agree to data collection via the second "click".

i. First click on the social plug-ins

When you visit our websites, the social plug-ins are deactivated, i.e. no data is transmitted to the operators of these networks.

If you want to use one of the networks, click on the respective social plug-in to establish a direct connection to the server of the respective network.

When you activate a social plug-in, the network transfers the content that becomes available directly to your browser, which integrates it into our websites.

The following data are being transmitted:

• Address of the website on which the activated link is located
• Date and time of accessing the website or activating the link
• Information about the browser and operating system used
• IP address

The social plug-in remains active until you deactivate it or delete your cookies.

ii. Existing user account and being logged in

If you have a user account on the network and are logged in when you activate the social plug-in, the network can assign your visit to our websites to your user account.
The following data is being transmitted:

- Address of the website on which the activated link is located
- Date and time of accessing the website or activating the link
- Information about the browser and operating system used
- IP address

If you wish to avoid this, do not click on the social plug-in.

11. Direct marketing

a. Legal basis for data processing

The legal basis for the processing of your personal data in the context of direct marketing by mail is Art. 6 (1) lit. f GDPR.

b. Purpose of data processing

The purpose of processing your personal data in the context of direct marketing by mail is to promote the sale of goods or services. This purpose also forms the basis of our legitimate interest in the data processing pursuant to Art. 6 (1) lit. f GDPR.

c. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the processing; this is the case in particular when the objection is received.

d. Objection and rectification option

You have the right to object to the processing of your personal data in the context of direct marketing by mail at any time in the future.

12. Defending and enforcing legal claims

a. Legal basis for data processing

The legal basis for the processing of your personal data in the context of defending and enforcing legal claims is Art. 6 (1) lit. f GDPR.

b. Purpose of data processing

The purpose of the processing of your personal data in the context of defending and enforcing legal claims is the defense of unjustified suits and the legal enforcement of claims and rights. This purpose also forms the basis of our legitimate interest in the data processing pursuant to Art. 6 (1) lit. f GDPR.

c. Duration of storage

Your personal data will be erased as soon as it is no longer necessary to achieve the purpose of the processing.

d. Objection and rectification option

The processing of your personal data in the context of defending and enforcing legal claims is absolutely necessary for the defense and enforcement thereof. Consequently, you cannot object to this.

13. Categories of recipients

Within our company, those bodies and departments receive personal data that they need to fulfill the purposes mentioned above. In addition, we sometimes use different service providers and transmit your personal data to other trusted recipients. These may e.g. be:

- Banks
- Scanning Service
- Printing service providers
- Lettershops
- IT services
- Lawyers and courts

14. Data subject rights

If your personal data are processed by us, you are the data subject acc. to the GDPR and you have the following rights against us:

a. Right of access

You may request confirmation from us as to whether personal data concerning you is being processed by us.

Where that is the case, you can request information from us regarding the following information:

(1) the purposes for which the personal data are processed;
(2) the categories of personal data being processed;
(3) the recipients or categories of recipients to whom the personal data relating to you have been disclosed or are still being disclosed;
(4) the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage;
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of our processing or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) all available information about the origin of the data, if the personal data is not collected from you;
(8) the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) GDPR and - at least in these cases - meaningful information about the logic involved, and the scope and intended impact of such processing on you.

You have the right to request information about whether your personal data relates to a third country or an international organization. In this connection, you can request the appropriate guarantees in accordance with Art. 46 GDPR in connection with the transfer.

b. Right to rectification

You have a right to rectification and / or completion to us if the personal data you process is incorrect or incomplete. We have to correct this immediately.

c. Right to restriction of processing

You may request the restriction of the processing of your personal data under the following conditions:

(1) if you deny the accuracy of your personal data for a period of time that enables us to verify the accuracy of your personal data;
(2) the processing is unlawful and you refuse the erasure of the personal data and instead demand the restriction of the use of the personal data;
(3) we no longer need the personal data for the purposes of processing, but you need it to assert, exercise or defend your rights, or
(4) if you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether our legitimate reasons prevail over your reasons.

If the processing of personal data concerning you has been restricted, this data may only be used with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

If the limitation of the processing after the o.g. conditions are restricted, you will be informed by us before the restriction is lifted.

d. Right to erasure

i. Erasure obligation

You may require us to immediately erase your personal data and we shall promptly erase such personal data if one of the following applies:

(1) Personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You revoke your consent upon which the processing acc. Art. 6 (1) lit. a or Art. 9 (2) lit. a GDPR was based and there is no other legal basis for processing.
(3) You submit an objection to the processing acc. to Art. 21 (1) and there are no overriding legitimate grounds for the processing, or you submit an objection to the processing pursuant to acc. to Art. 21 (2) GDPR.
(4) Your personal data have been processed unlawfully.
(5) The erasure of your personal data is necessary for compliance with a legal obligation under Union or national law to which we are subject.
(6) The personal data concerning you were collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.

ii. Information to third parties

Have we made the personal data concerning you public and we are obliged to erase these data acc. to Art. 17 (1) GDPR, we shall take appropriate measures, including technical means, to inform data controllers who process the personal data that you, taking into account available technology and implementation costs, have requested the erasure of any links to such personal data or copies or replications of such personal data.

iii. Exceptions

The right to erasure does not exist if the processing is necessary

(1) to exercise the right to freedom of expression and information;
(2) to fulfill any legal obligation necessary by the law of the Union or of the Member States to which we are subject, or to perform a task of public interest or in the exercise of official authority which has been delegated to us;
(3) for reasons of public interest in the field of public health pursuant to Art. 9 (2) lit. h and i and Art. 9 (3) GDPR;
(4) for archival purposes of public interest, scientific or historical research purposes or for statistical purposes acc. to Art. 89 (1) GDPR, to the extent that the law referred to in section (1) is likely to render impossible or seriously affect the achievement of the objectives of that processing, or
(5) to assert, exercise or defend legal claims.

e. Right to information

If you have the right to rectify, erase or limit the processing to us, we are obliged to notify all recipients to whom your personal data have been disclosed of this correction or erasure of the data or restriction of processing, unless this proves to be impossible or involves a disproportionate effort.

You have the right to be notified by us about these recipients.

f. Right to data portability

You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format. You also have the right to transmit said personal data which has been provided to us to another controller without hindrance from us where

(1) the processing is based on a consent acc. to Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR or on a contract acc. to Art. 6 (1) lit. b GDPR and
(2) the processing is done by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from us to another controller, where technically feasible. This right shall not adversely affect freedoms and rights of other persons.

The right to data portability shall not apply to processing of personal data which is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

g. Right to object

You have the right, on grounds relating to your particular situation, to object at any time to the processing of the personal data concerning you which is based on Art. 6 (1) lit. e or f EU GDPR; this also applies to profiling based on these provisions.

We shall no longer process the personal data concerning you unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defense of legal claims.

Where the personal data concerning you is processed for direct marketing purposes you have the right to object at any time to the processing of the personal data concerning you for such marketing; this also applies to profiling to the extent that it is related to such direct marketing.

Where you object to processing for direct marketing purposes the personal data concerning you shall no longer be processed for such purposes.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you have the option of objecting by automated means using technical specifications.

h. Right to withdraw the consent

You have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

i. Automated decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing - including profiling - that will have legal effects concerning you or similarly affect you. This does not apply if the decision

(1) is necessary for the conclusion or performance of a contract between you and us,
(2) is authorized by Union or member state law to which we are subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interest; or
(3) with your explicit consent.

However, these decisions may not be based on special categories of personal data under Art. 9 (1) GDPR, unless Art. 9 (2) lit. a or g GDPR and appropriate measures have been taken to protect the rights and freedoms and your legitimate interests.

With regard to the cases referred to in (1) and (3), we take suitable measures to protect your rights and freedoms and legitimate interests, including at least the right to obtain human intervention on our part, to express your point of view and to contest the decision.

j. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of alleged infringement if you believe that the processing of the personal data concerning you infringes the GDPR

The responsible supervisory authority for us is:

Independent Center for Data Protection Schleswig-Holstein
(Unabhängiges Landeszentrum für Datenschutz Schleswig-Holstein)
Holstenstraße 98
24103 Kiel
Germany

The supervisory authority to which you have lodged a complaint informs you of the status and results of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

For further questions our data protection officer is always at your disposal.

As at July 2018

 

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For other countries please contact schülke directly by e-mail grotamar.shop@schuelke.com


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